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Knowing how to make a corporate email is a need for companies and an action that can greatly enhance internal and external communication.
This is because the business now has solutions and functionalities that enhance all communication, generate much more security for data and information and also convey credibility and a professional image.
What is corporate email
Despite having a similar function, corporate email is different from personal email. This is a fundamental tool for the internal and external communication of a business.
Unlike personal e-mail, where free e-mail providers are used (Gmail, Yahoo, Hotmail), business e-mail is personalized with a company domain name, which generates much more credibility for the business and demonstrates professionalism.
Having a corporate email makes it possible for the company to adopt stricter security policies, such as encryption and sender authentication. These security measures are very useful to prevent various cyber crimes, such as phishing and other threats that can compromise the data of any enterprise.
Added to this, the ability to determine a stronger password policy, access restriction, spam filter implementation and much more. It is also through e-mail that companies exchange information between employees, send budget proposals, communicate with suppliers and much more.
Therefore, it is much better to have your own domain name, using the company name and having support, as well as the security measures that only corporate email offers.
Benefits of corporate email
In addition to security, there are other advantages that justify why a company adheres to corporate email. That’s what you’ll see in this topic. Follow!
Increases company credibility
A business that has a corporate email shows partners, customers and suppliers that it is concerned and invests in the business image.
It’s a good way to increase digital positioning and show that the venture keeps up with digital advances. Therefore, it increases credibility and demonstrates professionalism.
Make communication easier
A corporate e-mail offers solutions that optimize communication, making it possible for everything to be done in a single place. Thus, internal communication is centralized and in a single place, which allows for greater organization.
With this type of e-mail, the company is also able to maintain external communication, with customers and suppliers, with an official and secure communication channel.
Increases security
As already mentioned, corporate e-mail does not use free e-mail providers, such as personal e-mail. Thus, the company ensures that your data and information are protected with encryption, sender authentication, implementation of a spam filter, among others.
Provides greater control over communication
It is also possible to control internal and external communication more efficiently, which reduces the chances of misunderstandings or noise that disrupt the business workflow.
For example, with corporate e-mail, it is possible to define an e-mail usage policy, restrict sending to certain senders or apply content filtering.
Allows integration with other tools
Corporate e-mail offers features to become a main means of communication, as it allows integration with other solutions, such as scheduling and calendaring tools.
How to do corporate email
Now that we already know the importance and the various benefits that the corporate email offers, it is time to know the step by step to create one for your company. Follow!
1°-Choose a good email provider
There are many email provider options on the market, but choosing the best one is critical. As there is no ready-made formula for this, the ideal is to rely on the provider that meets your company’s needs and provides maximum security.
2°-Register the domain name
You need to create a domain name that is unique to your organization. After all, it is by the domain name that partners, suppliers and customers will identify their e-mails. So choose a professional name that reflects your company.
3°-Configure your email
With a provider and name defined, it is time to make the necessary settings, such as entering login information, creating a strong password, according to the security guidelines that the provider recommends.
4º-Customize the settings
Personalization involves tailoring email functionality to the needs of the business. Therefore, it is time to establish the security standards, which have already been presented in this article, add a personalized signature, create email folders, configure automatic responses, among others.
5º-Add your contacts and start using
Add those involved, such as employees, suppliers, customers, business partners and all the people and companies that participate in your business. Now, just start using it for your communication and email marketing strategy.
6º-Keep the organization
It is necessary to maintain the organization of the corporate e-mail so that the workflow and communication are not compromised, therefore:
- define storage limits for email boxes, avoiding excess data and ensuring the organization and management of messages;
- limit the storage of old emails by deleting unnecessary messages;
- back up regularly: with the backup it is guaranteed that relevant data and information is not lost;
- store backup information in a safe place: that way, sensitive data is not misused.
Corporate e-mail is a very important communication tool for any company. In addition to the functionalities it offers to improve communication, generate more security, organize data and information, it also generates more credibility and transmits professionalism to those involved.
With the step by step that we present in this article you already know how to make a corporate email. Now, all you have to do is identify your business needs and define which provider is the most suitable for your company’s current situation.
If you already use a corporate email in your business, leave in the comments which feature is best for your company and let’s talk more about this important subject.
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