With more and more technology being included in the day-to-day business, several tasks that used to require a lot of time and effort to be accomplished are now demanding a fraction of these resources. However, with all these facilities also came a large number of challenges, especially with regard to process efficiency, data security and better management methods.
Faced with all these changes, businesses have to adapt more and more, making the Information Technology (IT) sector a centerpiece for its growth. An example of this is the implementation of compliance policies in companies, which help in complying with rules and improving business.
Despite its relevance, many managers still do not work well in the application of compliance. in your business. To help you with this, we will explain what compliance is all about, how important it is, how the IT area works to implement it and what its benefits are. Check it out!
What is compliance?
The term “compliance ”, as you can imagine, comes from English. More specifically, the expression “comply with”, which means “to act in accordance with”, usually referring to some set of rules, norms or laws.
In the context of business management, compliance is related to to follow standards as strictly as possible, especially those that are externally imposed by legislation and industry ethics. In this way, all sectors and employees work according to the same set of rules.
The types of rules that are included in organizational compliance can vary greatly, ranging from ethical standards to ways of conducting certain tasks with safety. So much so that, in some cases, there is an entire sector dedicated to ensuring greater compliance with these standards.
What are the pillars of compliance?
The pillars of compliance can be divided into three distinct categories that complement each other. See below.
Prevent
This is the central pillar where the company needs to invest most of its time and resources. After all, prevention is wiser than cure. For this, the company must develop clear account policies, guiding how employees must act to comply with the compliance plan. In this sense, it is worth reinforcing the importance of a good code of conduct, to meet all the company’s strategic demands, such as its relationships (commercial and professional), its risks and its principles.
Detect
A company exists because of the people who are part of it and this internal audience they can act against the code of conduct, disrespecting rules and laws, for example. In this way, as important as preventive measures are, it is impossible to achieve perfection, as the human being is flawed and negligent due to numerous issues and circumstances. Therefore, detection assumes its role through the use of software, systems, technological devices and reporting channels.
Correct
This is a decisive factor for deviations and negligence in relation to the company’s principles, regardless of the position occupied by the employee. If something is detected, the problem needs to be corrected immediately, as well as disciplinary measures to serve as an example to everyone who is part of the company’s professional body.
Inadequate application of the latter will put all the reputation and conduct of the institution at risk. Credibility and transparency are crucial and, if such conduct is ruined, all the work will be lost.
What is the importance of compliance in companies?
As a business grows, meeting certain standards of quality, ethics and performance becomes increasingly important. And, for that, all employees need to follow the same rules and processes on a daily basis.
In addition, the larger a sector, the more important it is to ensure that all companies that work in it also follow the same standard of action, ensuring the protection of their professionals and consumers.
In this context, having a good compliance policy makes all the difference in the long term, as it allows your business to always be accordance with all such laws as they are developed and/or amended. Not only to ensure that your business complies with all legislation, but also to ensure that it meets the quality standards of the market.
What is the role of the IT sector in compliance?
As we said at the beginning of the text, digital technology has provided significant growth in various sectors of the economy, facilitating access information, conducting internal processes, among many other things. However, with this came a series of risks, such as violation of privacy and vulnerability in relation to cyber crimes.
Therefore, in recent years, more and more rules have emerged with the intention of ensure the protection of information, both those belonging to the company and those belonging to its customers and partners. And, to keep up with these demands, it is increasingly important to have a group dedicated to this task within the company.
At this point, the IT sector begins to gain more and more prominence, as it is It is in this area that you find the expertise necessary to put these standards into practice. From training professionals to follow security methods to implementing systems that ensure greater data protection.
What is the General Data Protection Law? Data?
One of the factors that has most stimulated the implementation of a compliance sector in companies that is associated with the IT area is Law No. 13,709, of August 14, 2018. Better known as the General Data Protection Law, or just LGPD, this is a set of rules aimed at protecting confidential information by companies, which came into force in 2020.
In general, this law aims to ensure transparency in the way data is used by companies, including its distribution, storage and protection against crimes.
One of the reasons that led to this is that, for a long time, companies were free to use their customers’ information as they wanted, which implied violations of privacy and unethical conduct. s. However, with this law, there is greater rigidity on how such data can be used.
What are the benefits of compliance in companies?
Considering how the rules imposed by the LGPD should impact all companies, it is vital that you adapt. And a compliance policy is essential in this process. Here are some of the benefits it provides.
Improved information security
Data protection is not just a matter of respecting the law. It is also an important part of the credibility of your business and the reliability of your processes. By following the rules established in the LGPD, you are also contributing to the quality of your work.
Increased efficiency in management work
Many of the changes involved in IT compliance also include optimizing work processes, removing actions that generate little or no results, in addition to changing your routines to ensure that your company will meet all of its goals over time.
Improved data management on a large scale
Last but not least, what makes it more difficult to comply with data protection regulations is precisely the scale of some businesses. When the amount of information is very large, it is necessary to be stricter regarding the information processing methods. Hence the need to have an IT compliance sector.
Gaining public trust
Who doesn’t want to be sure that their information won’t be exposed? Many people have their bank accounts hacked, their data used improperly and even suffer threats due to the leakage of confidential content and documents. When IT compliance is applied, the public feels more secure in using your company’s resources and services.
Greater transparency
A company that assumes the responsibility of following all the rules relevant to each of its functions and services, generating a duly responsible reputation. She has nothing to hide as she works according to legal requirements. In this way, it is evident that transparency is applied to its operational routine.
How to apply compliance in companies?
Check out the best recommendations to implement compliance in your enterprise.
Develop a program
Applying best practice policies is critical to successful compliance. For that, it is necessary to structure a program in a clear way, guiding the management on the problems that must be solved promptly. Here, it is necessary to prepare a code of conduct and define standards relevant to the company’s operational flow.
In addition, it is recommended that all leadership evaluate the effectiveness of the measures adopted, considering that such actions do not harm the performance of employees and departments. Therefore, the periodic review of the compliance program is essential.
Perform evaluations
It is very important to follow the government regulations (municipal, state and federal), as well as the norms of the sector that your institution belongs to. This is essential, because in the IT segment, everything is constantly being updated.
Thus, to avoid non-conformities due to ignorance or outdatedness, follow news and trends frequently to stay on top of all the details that may enter into force. This practice makes your company even more competent in preventing compliance violations.
Offer adequate training to all employees
All teams involved with compliance must be trained in the knowledge of the rules, laws, regulations and technologies involved in the company’s operational flow. It is also important to disclose procedures and standards to all members to ensure compliance.
Now that you better understand the importance of compliance in companies, its relationship with the best management and how it relates to the IT area can start implementing these standards more effectively on a daily basis.
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