It is common for micro and small entrepreneurs to have difficulties in starting the business related to the issuance of Invoices (NF), mainly on NF-e and NFC-e.
Generally, these entrepreneurs have a little notion of
the function of each type of note , but in practice, they do not know how to distinguish the differences between them, which makes handling and issuance difficult.
With that in mind, today we are going to address these two
types of NF: the Electronic Invoice (NF-e) and the Electronic Consumer Invoice (NFC-e).
After you finish reading this content, you will know the advantages and disadvantages of each, how to emit them, what it takes to generate each model and much more. Take the opportunity to continue reading and know everything!
What is the Invoice (NF)?
Both NF-e and NFC-e are types of invoice. Therefore, the question arises of what an invoice is.
Well. A Nota Fiscal (NF) is a fiscal document that proves a purchase and sale operation. With it, the consumer can prove that he has purchased a good or service.
The Invoice depends on the issuance of an issuing system and, in most cases, requires the use of a digital certificate for this Finally, which fortunately is easy to solve, since a good ERP software contains this functionality.
In addition to its evidentiary function, this documentation is determined by law, helping companies to collect taxes and customers to have their rights guaranteed, such as exchanging products, for example.
Thus, when we talk about
Invoice ), we have other subdivisions of this model, such as the Electronic Invoice (NF-e) and the Electronic Consumer Invoice (NFC-e), two electronic invoice formats.
However, although both are digital, NF-e and NFC-e have some differences. follow the next topic and find out what they are.
Differences between NF-e and NFC-e
In general, while the NF-e is linked to operations that anticipate sales to the consumer, the NFC-e is issued precisely with the purpose of proving a direct sale to the final consumer.
In the case of transactions of anticipation of sale to the customer, typical of NF-e, we are referring to purchase, sales, exports, returns and transfers of products.
But the differences between the grades do not stop there, see why.
Electronic Invoice (NF-e)
Designed to replace model 1 and A1 invoices, the NF-e is nothing more than online version of the old invoices on paper.
It has an auxiliary document that is printed together with the goods movement operations, when these exist.
This document is the Docu Auxiliary Document of the Electronic Invoice (DANFE), which in the case of the NFC-e, is another type, the DANFE-NFC.
In both cases, this auxiliary does not replace the invoice, therefore, has no tax value, having only reference/follow-up content.
Electronic Consumer Invoice (NFC-e)
The NFC-E also appeared to replace another tax document, in this case the famous tax coupon .
This change came to modernize the old issuance of the tax receipt, which was done in a time-consuming manner and used up more resources.
With the Note Electronic Consumer Tax (NFC-e), the consumer has internet access , the data of his virtual purchase, all from a key numeric sequence.
The NFC-e numeric key contains 44 digits, which sequentially explain the following sales information:
- UF code;
- year and month of issuance of the NFC-e;
- Issuer CNPJ;
- )format of the tax document;
- series and numbering of the tax documentation;
- NFC-e issuance model;
- numeric code that forms the access key;
- check digit corresponding to the access key.
Advantages of NF-e
Since the Electronic Invoice (NF-e) is a digital document, its issuance takes place in a remote environment.
Today, thanks to technological resources, this task can be made easier, given that, with an ERP management system, this business routine becomes automated, which reduces redoing and errors, thus generating productivity.
As a result, as it is an electronic documentation, the technology works z numerous benefits to entrepreneurs. Check out some below.
- A NF-e cost reduction and physical storage, since it is not necessary to spend on spaces to store printed notes;
- Report generation is optimized, since locating data in the digital system is infinitely simpler and dynamic than looking for a folder with invoices;
O Issuing process has total security, considering that the data is stored under an encryption system, making it impossible for unauthorized persons to access the platform; )
- The decrease in errors is noticeable, as it is enough to enter the data only once so that the information is recorded, which is perfect to save time in future broadcasts;
- The company acquires agility and economy, since it is possible to issue NF-e and NFC-e in m much less time, at the same time that an expressive number is not necessary to perform this task.
Disadvantages of NF-e
As we can see, the benefits of NF-e are much greater than the possible disadvantages of this tool.
However, as with any other functionality, some people may find disadvantages in issuing and using the NF-e.
Although well reduced, and much less extensive than the positive points of using the electronic invoice, it is clear that there are the following disadvantages in this tax tool:
-
- In a few cases, the customer does not have access to the internet, which makes access to NF-e quite impossible;
- Sometimes the consumer is resistant to digital technologies, which prevents him from changing this old habit of receiving the invoice only in the printed version;
- Unfortunately, We know that no technology is perfect, and that applies to email servers. This makes some users afraid to receive the NF-e by electronic address, which makes it difficult to receive the document;
- At times, the customer does not want to receive the Electronic Invoice, because once the company has access to the consumer’s e-mail, it takes advantage of it to send promotional content, which displeases a portion of the public.
Advantages of NFC-e
For the customer
NFC-e allows easy consultation of the invoice on the internet, in addition to serving as a credit for proof of income tax.
In addition, it guarantees the agility of the service combined with the non-storage of the document on paper.
For the company
The company gains mobility, reducing bureaucracy in processes, ease of opening/closing cashiers at any time, not to mention the savings generated due to the absence of a printer tax.
To the Tax Authorities
The tax agencies have the information of the companies in real time, in addition to being able to carry out an electronic audit and an effective control of the retail.
Disadvantages of NFC-e
The reported disadvantages of NFC-e refer to small details, as the tool has a much more extensive number of advantages. In general, there may be complaints about:
-
- The impossibility of issuing the letter correction;
Whenever there is a new issue, SEFAZ must be contacted, in view of that it is not possible to issue it in places without internet; Feeling of insecurity and difficulty of access for people who are not adept at technological resources.
What information is required to issue each of the notes?
When it comes to issuing NF-e, some data are essential in this operation, such as:
- consumer information;
- data of the goods sold, including: tax calculation basis, quantity, value, unit, etc. and;
- the data involved in the transport.
At the time of issuance, the issuer must meet the following requirements:
-
- computer with web access;
- digital certificate, tool used to give veracity to the invoice;
own invoice issuing software for dispatch and sending to the competent tax agency for inspection.
In addition, for the enterprise to be allowed to issue invoices, it must first be duly authorized by the Treasury Department (SEFAZ) of your state.
Only with this accreditation approved, companies can issue notes, both NF-e and NFC-e.
In relation to NFC-e, this process tends to be more easy, since it is a paper that proves to the taxpayer the income that was spent by him.
That’s why o, its issuance does not require code data, as in the case of NF-e. However, it is necessary to carry the CSC, which is the Taxpayer Security Code, a number provided by SEFAZ at the time of the company’s accreditation.
To issue the NFC-e, it is also necessary the digital certificate, as well as a computer with internet access and an Electronic Consumer Invoice issuing system.
Learn how Bling ERP can help with emissions
Bling ERP is a software specialist in issuing NF-e, NFC-e and NFS-e, allowing your business to formalize purchase and sale operations, both goods and services.
Therefore, we are going to explain a step by step how to do this initial configuration in our system so that you can issue invoices without complications.
We remind you that, first of all, the CNPJ must already be accredited by the state SEFAZ. Check how to proceed:
1. Add and fill the invoice
Firstly, access the Sales menu, then click on Invoices. Then, click on ‘Include Invoice’ so that an invoice is manually entered into the system.
We suggest that the sequence of blocks be filled in according to this priority: Invoice data; recipient; Invoice items; Carrier and Payment.
After this step, save this data.
2. Issue the invoice
Another vital requirement to issue the invoices is the digital certificate as we have already said. Therefore, this resource must already be configured.
Thus, you can start with two types of issuance: individual and batch. See how to configure each one:
2.1 Individual emission
Do you want to issue a note individually? Then, access Menu Sales > Invoices. Then, on the same route line, select the ‘three dots’ and then ‘Send Invoice’.
The option of ‘Print DANFE’ and/or ‘Print labels transport’ is automatically made available while you issue an invoice individually.
2.1 Issuance in batch
The batch issue starts with the same if individual, that is, you must go to Sales > Invoices. On the other hand, the next step is now to select the desired notes, clicking on the box on the left of each one of them, and then on the right part of the screen, click on the ‘Send Selected Notes’ field.
Important Guidelines
It is important to remember that, regardless of the shipping model chosen, some checkboxes will be presented:
- Post accounts: this function allows you to post notes, according to the installments previously stipulated in the ‘Payment’ field;
- Enter stock: once a given product has been sold, you can check this function to download the goods in your stock;
- Send invoice by e-mail: this option enables sending the invoice in XML file, with the DANFe in .PDF format to the consumer’s e-mail, at the time of issuance.
Conclusion about NF-e and NFC-e
And then, managed to understand the differences between NF- and and NFC-e? We hope that this material has been useful for the administration of your business, helping you in the issuance of both types of invoices.
We could see that, in both cases, the issuance of these invoices is no longer just an obligation of the tax authorities, but has a strategic role within the organization.
Therefore, it is essential to use solutions that meet the needs of issuing and storing this electronic documentation, ensuring agility for the company and efficiency for customers.
Therefore, nothing better than using Bling ERP to fulfill this demand. Through our integrated management system, you issue notes of the most varied types, in a few clicks and in an automated way.
Thinking even more about your convenience, we are offering a free trial coupon, for you to test our software for 3 months.
Type # in the appropriate field and get the promotion! But remember to add the hashtag, as it is mandatory for the coupon to work.
Ah! This offer is only valid for new accounts created on Bling and is not cumulative with other promotions, ok?
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