Productivity tools work as true allies for managers when it comes to boosting company results. After all, working without this support can result in a lower presence in the market, since the amount of demand delivery and quality of services would be drastically reduced.
As we know the importance of this topic, we prepared this post to explain the importance of these tools and we will indicate the 4 best ones available for you to leverage in businesses which become increasingly immersive and competitive in the digital world. Follow along!
What is the importance of productivity tools?
Productivity tools directly impact the routine of workers in terms of performance. Explaining better, it refers to how much a professional is able to return in less time in the company and, it is not related to the number of hours worked, but rather, the performance in the service.
After all, with technology in our favor, it will be possible to manage, integrate sectors and align strategies with the team. And, productivity tools contribute to cost reduction and offer better quality of life to employees, who have expanded horizons in the health, financial management and infrastructure sectors.
What are the 4 best tools?
After all, what is the best tool? It depends. This is because each model that we will present here will work for a certain purpose and strategy. Therefore, we have separated the main productivity tools according to each sector of the company for you to understand better.
1. Organization tool
Organization is the key to the success of any enterprise. Correctly delimiting the company’s functions and demands is the first essential step towards success. For this, a very useful and simple model for challenges such as remote work is Trello, being even an option used by many in the personal organization.
In short, it allows full customization of the user and interaction with the team, with organization by categories in the proposed activities, internal projects, meetings, ideas and other demands to boost the other sectors of the organization. For those who are just starting out in the venture in terms of micro-enterprise planning, for example, it is worth getting familiar with this model.
2. Management tool
These are excellent software to define workflows, thus helping people to be more efficient and achieve results at the right time without waste, being the reflection of the continuous optimization of the tasks. Among the main features, we can mention 5W2H. Basically, it is associated with seven questions that need to be answered by managers to better define the processes:
- How much: how much does it cost?
- How: how?
- When: when?
- Where: where?
- Who: who?
- Why: why?
- What: what?
An interesting detail is that the 5W2H tool is a methodology created by the Japanese automobile industry, considered one of the most efficient and productive. In fact, one of the biggest advantages is its practicality and it can be implemented at any level of enterprise.
Another crucial tool in this decade is Google Sheets for practical assembly based on needs such as schedules and budgets. It is worth mentioning that its functionality is 100% free.
3. Communication tool
Having instant communication is also a crucial point, however, some companies only prioritize the use of e-mail for this purpose. Having a communication app between employees speeds up this step and brings greater productivity. The most popular examples are WhatsApp, Messenger or even Skype. the ideal is always to prioritize the most popular applications to facilitate integration.
For more specialized options, a very interesting tool is Slack. Although it is paid, its free version has many features that allow an excellent implementation.
4. Productivity tool
Another essential point is to monitor the company’s productivity, to determine possible failures and correct them. For this, it is essential to establish deadlines and observe the time spent in the execution of each one of them. An example of a tool that can be used is Hashtrack, in which it is possible to register the projects to be carried out and their completion deadline.
Other tools such as pomodoro help a lot in increasing worker efficiency. It consists of a methodology that guarantees total dedication of tasks in a period of 20 to 25 minutes. After that, a break is made for rest and finally, the cycle is restarted. If you want more advanced options with this strategy for team integration, Moosti will be a very useful option.
What are the main benefits of these tools?
The fact is that technology has changed our relationship with work. In this way, having these software available in everyday productivity promotes better gains and advances in companies as never seen since the history of the Industrial Revolution. With these tools, problems such as lack of internal communication, disorganization and loss of money due to mismanagement will be easily resolved.
In addition, having the right software for your demand will collaborate with the integration in a one place, without the need for each employee to produce their own report and for the manager to follow up one by one. that’s because you won’t need to evaluate different email accounts, but have everything available in a single software.
Another detail is marketing automation, especially in e-commerce stores that work 24 hours a day. . The integration of the software promotes agility in sending messages tailored to each audience. Furthermore, another benefit is better sales prospecting in guiding the customer in the best way. Efficient service is the key to enhancing your brand, as well as high team productivity.
Finally, it has the best advantage — more satisfied customers. And the reason could not be any other, the better the service, fluidity in demands and service delivery, the greater your company will be recognized, being a point where everyone wins. After all, keeping deadlines on schedule contributes to greater profitability.
Knowing the best productivity tools is key for any enterprise that wants stability and continues to grow in business. However, always evaluate each model according to your company’s strategies for greater alignment, agreed?
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